Executive Assistant

Who you are

You’re highly organised, proactive, and energised by helping high-performing teams operate at their best. You anticipate needs, bring structure to ambiguity, and take pride in making complex operations feel seamless. You’re calm under pressure and thrive in environments where speed, precision, and discretion are key.

This role is ideal for someone who enjoys working closely with leadership, managing both strategic and operational priorities, and playing a behind-the-scenes role in building companies with lasting impact.

Traits we look for:

WAY is a disciplined company builder with a long-term mindset. Here’s how our values show up in this role:

• Customers are our obsession
  You serve internal and external stakeholders with empathy and care. You help ensure every interaction reflects our values and leaves a strong impression.

• Everything is possible
  You bring a problem-solving mindset to every challenge. You find a way to move forward, even when timelines are tight or details are complex.

• Strength in diversity
  You collaborate easily across functions, personality types, and cultural contexts. You help bridge communication styles and bring people together.

• Grit
  You stay composed when things get busy. You take ownership of outcomes and are proactive in getting things done, no matter how big or small.

• Energy and execution
  You manage shifting priorities with speed and precision. You bring structure to chaos and help the team operate one step ahead.

• Curiosity enables potential
  You ask smart questions, seek context, and look for ways to improve how things work. You treat every interaction as a chance to learn.

• Pragmatic about purpose
  You want to do meaningful work with people who are building something that lasts. You value discretion, loyalty, and making those around you better.

About the role

WAY is a company builder focused on scaling technology-enabled businesses in Japan, including through our roll-up strategy of acquiring and consolidating tech and tech-enabled companies.

As Executive Assistant, you’ll support the leadership team by managing scheduling, operations, investor and partner coordination, internal projects, and external communications. You’ll be a trusted point of contact, a gatekeeper, and a proactive partner in keeping our priorities moving.

You’ll work closely with the CEO and other senior leaders to ensure seamless execution across our core business activities.

What you will do

• Manage complex calendars, scheduling, and meeting preparation across internal and external stakeholders

• Coordinate logistics for travel, events, board meetings, and investor engagements

• Support with note-taking, action tracking, and communication follow-ups across projects

• Prepare and review documents, presentations, and correspondence with high attention to detail

• Serve as liaison with external partners, investors, and advisors

• Help streamline internal operations, improve workflows, and identify ways to increase leverage across the team

• Handle confidential information with discretion and sound judgment

• At times, act as a personal assistant to the CEO and his family

How we work with AI

At WAY, we believe AI is not just a tool — it's a competitive edge. Everyone on the team, regardless of role, is expected to:

• Identify and automate parts of your job that can be made more efficient using AI.

• Experiment with AI tools to increase productivity, improve quality, and unlock new ideas.

• Share what you learn with your teammates so we all get better, faster.

Who we’re looking for

• 3+ years of experience supporting senior executives in a fast-paced environment (startup, VC, PE, or tech is a plus)

• Exceptionally strong organisational, communication, and coordination skills

• Native in Japanese and business-level English

• Comfortable juggling multiple priorities and working independently with minimal oversight

• High integrity, reliability, and discretion when handling sensitive matters

• A team-first mindset with a commitment to doing what it takes to help the organisation succeed